Emerging Artists Program Coordinator

• Support the delivery of Masterclasses nationally including liaising with delivery partners, creating and disseminating schedules, run-sheets and programs  

• Support the delivery of the Strike A Chord suite of activity including liaising with MVA Marketing and Development teams, managing entries, scheduling sessions and booking artists for the Coaching Program, and managing entries for the Novice Section, Main Section and Monash Workshop 

• Provide administrative support for the delivery of the FutureMakers program including scheduling, room booking and logistical support at events  

• Act as the first point of contact for all Emerging Artists Program enquiries 

• Maintain Emerging Artist Programs databases using Tessitura and Excel  

• Process invoices, monitor and record expenditure for forecast purposes

• Administer evaluation information and feedback 
• Compile statistical data for reporting  
• Attend and provide logistical and administrative support for Emerging Artists events in Melbourne and nationally as required including masterclasses, Strike A Chord and FutureMakers events and for the planning of the Melbourne International Chamber Music Competition.  

• Maintain healthy work relationships with volunteers and other staff members.  

• Attend meetings as required.  

• Contribute to regular and ongoing quality improvement.  

• Participate in professional and performance development activities and remain up-to-date on current knowledge and skills related to the position.  

• Take reasonable care for their own health and safety and for the health and safety of anyone else who may be affected by their acts or omissions at the workplace.  

• Hold a valid Working with Children Check. Musica Viva Australia will cover the cost of obtaining or renewing the check.  

• Maintain the highest ethical standards, confidentiality and cultural awareness when dealing with others.  

• Adhere to workplace policies, procedures and systems, as amended from time to time, in particular those that address workplace health and safety, anti-discrimination, bullying and harassment and privacy.  

• Contribute to the overall well-being of the organisation and avoid participation in any activity that might be harmful to the good operation, health, or reputation of the organisation.  

• In addition to the duties outlined above, the position holder is also required to perform such other duties as may be directed, provided these are within his/her competency or training from time to time.

Knowledge, Skills, Qualifications & Abilities: 

• Demonstrated interest in classical music, including the ability to read scores  

• Strong organisational and administrative skills with an attention to detail and accuracy 

• Well-developed written and verbal communication skills  

• Outstanding time management skills and ability to prioritise tasks in a multifaceted environment  

• Ability to work in a team and also be self-managing  

• Ability to use Microsoft Office  

• Drivers’ licence  

• Familiarity with Tessitura database desired

• Chamber music and/or performing arts industry experience desired 

• Experience working in an office environment desired