Accounts Payable Administrator

JOB DESCRIPTION 

SUMMARY INFORMATION  

Job Title: Accounts Payable Administrator  

Location of Office: Sydney on Gadigal Land 

Appointment type: Part-time permanent (3 days or 22.5 hours per week – Mon, Thurs, Fri preferred) 

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Our Vision 
A music-rich future for all Australians.

Our Purpose 
To connect all Australians to something bigger than themselves: to powerful music which awakens the spirit.

Our Mission 
With chamber music at our artistic core, Musica Viva Australia creates memorable musical experiences for audiences at every stage of life and for musicians at every stage of development through Concerts, Education programs and Emerging Artist programs.

An Australia where chamber music thrives and where people of all ages, cultures and communities have access to, and learn to appreciate, the vital role of music in building a stronger, more creative world. 

Purpose of position  

To undertake a range of clerical accounting functions across all Musica Viva Australia activities. 

Reporting/working relationships 

This position reports to and assists the Accountant. It also has strong working relationships with the Accounts Assistant, other members of the Accounts team and the CFO.  Due to the responsibilities of the position, there is also frequent interaction with all State offices and Departmental staff. 

Responsibilities: 

• Managing Accounts Payable activities: 

  • Enter supplier invoices into Sage Intacct 

  • Preparation of weekly payments in line with invoice due dates  

• Manage the accounts email box/queries with internal and external clients.  
• Distributing invoices to other departments
• Reconciliation of venue settlements for public performances 
• General debtor management/MVAIS  
• Oversight of creation of invoices by Accounts Assistant, including Musica Viva in Schools invoicing (EDU).
• Processing of staff expenses  
• Provide cover for Accounts Assistant when absent  

Organisational Responsibilities:  

• Maintain healthy work relationships with volunteers and other staff members.
• Attend meetings as required.
• Contribute to regular and ongoing quality improvement and funder-required accreditation activities.
• Participate in professional and performance development activities and remain up-to-date on current knowledge and skills related to the position.
• Take reasonable care for his/her own health and safety and for the health and safety of anyone else who may be affected by his/her acts or omissions at the workplace.
• Hold a valid Working with Children Check. MVA will cover the cost of obtaining or renewing the check.
• Maintain the highest ethical standards, confidentiality and cultural awareness when dealing with others.
• Adhere to workplace policies, procedures and systems, as amended from time to time, in particular those that address workplace health and safety, anti-discrimination, bullying and harassment and privacy.
• Contribute to the overall well-being of the organisation and avoid participation in any activity that might be harmful to the good operation, health, or reputation of the organisation.
• In addition to the duties outlined above, the position holder is also required to perform such other duties as may be directed, provided these are within his/her competency or training from time to time.

Essential Knowledge, Skills, Qualifications & Abilities: 

• Minimum 3 years’ experience in an accounts department of an Australian company. 
  Accounting software experience (preferably SAGE/Accpac). 
• Very high level of excel knowledge.
• High level of analytical skill. 
• Ability to work under pressure, with attention to detail and limited supervision. 
• A team player who works with initiative, commitment and a positive attitude. 
• Excellent oral and written communication skills, including pleasant telephone manner. 
• Ability to think clearly. 
• An eye for detail and an ability to manage workload to achieve outcomes, within tight deadlines.  
• Experience with a CRM system, in particular, Tessitura Accounts desired. 
• Administration qualifications desired. 
• An interest in, and understanding of the Australian performing arts environment, and in particular, classical music

To apply:  

Musica Viva Australia is a family friendly and flexible employer committed to equity and 
inclusion. We welcome and encourage applications from First Nations people, people who 
identify as having disability, people who identify as LGBTIQA+, and people from culturally and 
linguistically diverse backgrounds.

If at any stage of the process you require any adjustments due to disability or having access 
needs, please let us know.

Applications close: 17 February 2025 

Download a copy of this Job Description here.