back to Employment

Partnerships & Marketing Coordinator

Reports to: Strategic Partnerships Manager and Senior Marketing Manager
Location of job: Zetland on Gadigal Land
Appointment type: Full-time permanent

Musica Viva’s Vision

An Australia where chamber music thrives and where people of all ages, cultures and communities have access to, and learn to appreciate, the vital role of music in building a stronger, more creative world.

Purpose of Position

The Partnerships & Marketing Coordinator plays a vital role within both the Development and Marketing Departments as part of the team’s administrative backbone.

The position exists to deliver database support, budget maintenance and other administrative duties related to Musica Viva’s fundraising activities across Corporate Partnerships and Trusts & Foundations within the Development team.

For the Marketing team, the role provides support across both concerts and education marketing initiatives including assisting with direct mail campaigns, email marketing and cross promotional opportunities and assisting with data analysis and reporting.

Reporting/working relationships

The position reports to the Strategic Partnerships Manager (22.5 hours per week on average) and the Senior Marketing Manager (15 hours per week on average) and works in close collaboration with both teams. This is a full-time position working across two teams.

Who are we looking for?

If you are a committed and passionate early career arts professional wanting to get great experience across the range of partnerships and marketing activities, you are looking at the right job and we would like to hear from you.

The key areas of responsibility for this role are:

  • Helping to write and prepare marketing collateral and other communications.
  • Helping to keep our database and consumer-facing information correct and up to date.
  • Working together with other staff to help coordinate the roll out of all of the components of our marketing campaigns, including eDMs, program creation, ticket offers and post show surveys.
  • Contributing to stakeholder management, including monitoring to ensure the objectives of the programs are achieved and exceeded.
  • Creating well written and considered reports and acquittal documents.
  • Developing a deep working knowledge of Tessitura (CRM) to be able to create custom reports, lists & extractions, as required (training provided).
  • Assisting with the delivery of partner-specific events nationally.
  • Qualities that will make you successful in this role
  • The following criteria will be used to assess applicants.


  • Tertiary qualifications in marketing, arts/entertainment management or related area with a desire to undertake a career in the arts.
  • Excellent relationship building skills with an appreciation of good customer service.
  • Attention to detail with excellent oral and written communication skills.
  • Systematic problem solver and researcher – proficiency in collating and analysing information.
  • Process-oriented, efficient and well organised demonstrating an ability to prioritise workload and triage deadlines.
  • Well-presented, demonstrating confidence and a passion for the arts.
  • Knowledge of Tessitura or similar donor database/CRM programs.
  • Experience in, and/or an understanding of basic marketing concepts.
  • Digitally savvy and comfortable with technology, email marketing and including social media platforms.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint & Teams).
  • Ability to undertake occasional out of hours work for concerts and events.
  • Ability to write and proofread marketing copy.
  • A positive, solutions-focused attitude, with an eagerness to learn and participate.


  • Interest in and/or knowledge of InDesign and Photoshop.
  • Knowledge of email marketing systems.
  • Knowledge of the arts scene, classical music and music education, in particular.

To apply: Send your resume and a letter (maximum 2 pages) introducing yourself and addressing the essential and desirable qualities detailed above to [email protected].

Inquiries regarding the role can be made by contacting HR Director Sarah Vickers by email at [email protected].

Please include a well written and appropriately detailed covering letter, as applications lacking appropriate information may not be considered.

Musica Viva is a family friendly and flexible employer committed to equity and inclusion. We welcome applications from First Nations people and people from diverse cultural and regional communities.

We also welcome applications from people who identify as having a disability. If at any stage of the recruitment process you require any accommodation due to a disability please let us know.

Applications close: 6pm Wednesday 27 January 2021. View full job description here.