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Administration Trainee

[Aboriginal or Torres Strait Islander Traineeship]

Passionate about the Arts and Creative Industry? We are currently recruiting for a Administration Assistant to join the team at Musica Viva.

  • Work with a dynamic team in a fast-paced, exciting environment
  • Get paid while studying for a nationally recognised qualification.
  • Receive ongoing career support / mentoring
  • Learn new skills in administration


ArtsReady currently has an exciting position available for someone wanting to pursue a career in the Arts and Creative Industry.

The successful applicant will be legally employed by ArtsReady, but will work on-site with Musica Viva and receive an accredited Certificate III in Business qualification (on successful completion).

Reporting to the Executive Manager, the purpose of this role will be to support the development of Musica Viva, as part of their Administration team.


  • Manage all visitors and incoming communications (mail and the general Musica Viva daily email) and direct all messages and items as appropriate.
  • Provide reception duties as first point of contact for the organisation.
  • Manage company calendars with direction from the Executive Manager
  • Manage bookings for all internal public meeting spaces.
  • Liaise with external suppliers as required (e.g. mail and couriers).
  • Book travel for all staff excluding the CEO.
  • Manage the related invoices for staff travel.
  • Under direction from the Executive Manager, assist with meetings and events as required (e.g. venue, catering, etc.).
  • Provide administrative support at all Board Meetings; collate hard copies of Board papers.
  • Proactively manage the purchase, and monitor levels, of all office supplies (stationery, amenities, and household).
  • Proactively ensure that all common areas of the premises are maintained in an orderly manner.
  • Work with the Staff Social Committee to organise staff engagement events/projects.
  • Coordinate deployment of volunteer staff.
  • Prepare HR files as relevant.
  • Act as Health and Safety Officer as required (training provided)
  • Maintain healthy work relationships with volunteers and other staff members


  • Participate in professional and performance development activities and remain up-to-date on current knowledge and skills related to the position
  • Maintain safe working practices and promote a healthy work area.
  • Take reasonable care for your own health and safety and for the health and safety of anyone else who may be affected by your acts or omissions at the workplace
  • Maintain the highest ethical standards, confidentiality and cultural awareness when dealing with others
  • Adhere to workplace policies, procedures and systems, as amended from time to time, in particular those that address workplace health and safety, anti-discrimination, bullying and harassment and privacy
  • Contribute to the overall well-being of the organisation and avoid participation during or after employment, in any activity that might be harmful to the good operation, health, or reputation of the organisation.

In addition to the duties outlined above, the position holder is also required to perform such other duties as may be directed, provided these are within his/her competency or training from time to time.



  • High level oral and written communication skills.
  • Strong organisational and time management skills.
  • Excellent attention to detail and a proven capacity to order priorities and use initiative.
  • Proficient skills in Microsoft Office, especially Microsoft Word and Microsoft Excel.
  • Ability to develop and maintain effective working relationships with a wide range of people.
  • Ability to work collaboratively as a member of a busy, diverse and spread-out team.


  • Some experience in event organisation.
  • Experience working with CRM systems.
  • Experience in working in the arts industry.
  • Interest in fine music and music education.


The successful candidate will receive:

  • National Training Wage Award
  • Fully funded qualification


As a member of the ArtsReady team, you can:

  • Earn the national training wage while you learn
  • Take the first steps of your career in an industry of your choice
  • Obtain on-the-job training and essential work experience
  • Complete a nationally recognised qualification (Certificate III, & IV)
  • Entry to our University partners + course credit (Diploma – conditions apply)
  • Be supported every step of the way

Indigenous trainees can also benefit from the following additional support services:

  • One-to-one Indigenous mentoring
  • Gatherings and Indigenous networks
  • Leadership and cultural awareness workshops
  • Motivational speakers

Only Aboriginal and/or Torres Strait Islander people are eligible to apply for this position.

This action is by virtue of a section 126 exemption granted by the Anti-Discrimination Board of NSW.


People with tertiary qualifications need not apply. Position is best suited to a(n):

  • Recent secondary school leaver
  • Indigenous Australian

Applications for this position must include:

  • A tailored cover letter
  • An up to date resume / CV

For more information on this position & other opportunities at ArtsReady, please contact:

Rog Chhabra, ArtsReady Program Manager – NSW/ACT
T: (02) 8333 8013